Registration & Attendance

Registrations are now open. Please read the following carefully, then click the button at the bottom of this page to register:

Attendance fees

Registration includes participation in the three days of the conference, lunch and coffee breaks in all three days. Discounted early registration (early-bird registration) is until midnight, end of 16 June (Japan Standard Time). Payment is only by credit card. The attendance fees are listed below.

 Early-bird registrationRegular registration
Non-student attendee¥50,000¥60,000
Student attendee¥30,000¥40,000

Optional fees

Click the titles for more information about each optional event. Registration to these events is through the same registration system as the conference registration at the bottom of this page.
See below for information about registering accompanying persons to these events. Please note that seats are limited and register early.

 Price per personNotes
Students’ day
(27 September)
FreeAll students, early career researchers, young professionals, and all who are interested in the topics of discussions are welcome.
Tour to the Toyota Motor Corporation’s
global headquarters and production line
(27 September)
¥1000Including lunch, transportation, and site entrance fees
Conference dinner
(29 September)
¥5000Conference attendees and their guests and accompanying persons are welcome.

Registration period and deadlines

At least one author must be registered by 23 August and present the work at the meeting in order to have an abstract included in the conference proceedings.

Non-presenting attendees may register even after this date, but please make note of the cancellation procedures and dates listed below.

Students

Students are eligible for a discounted registration. We will ask for confirmation of your status as a student at an academic institution at a later date.
It is strongly recommended for students to also attend the free students’ activities day, being planned by ISIE’s student community.

Accommodations

For your convenience you will also find a range of accommodations options in Nagoya that can be booked concurrently with registration or later through the same registration system, or you can make alternative arrangements if you prefer.
Learn more about Nagoya, recommended areas for accommodations, sightseeing, transportation, and other related details in the links on the Travel section of this website.

Accompanying persons

Accompanying persons are warmly invited to join the excursions and conference dinner (see details above), but will not be allowed to participate in the keynotes and regular sessions. Please register accompanying persons using the attendee’s username and password.

During the conference days, the reception desk which will be open throughout the conference and will be happy to suggest activities to accompanying persons, including sightseeing and other activities in the conference venue area and around Nagoya.

Registration cancellation fees and procedures

You must notify the conference organizers of your cancellation through the contact form on this website only. Notifications sent to any other party (JTB – the agent handling registration, personal contact to any of the conference organizers, etc.) will not be acknowledged.

All refunds will be made after the conference. The amount to be refunded will be based on the date the cancel notification was sent and received by the conference organizers:
Until 31 July: 90% of the registration fee will be refunded.
From 1 August to 9 September: 50% of the registration fee will be refunded.
After 10 September: no fees will be refunded.
If a refund is made through a bank transfer, a transaction fee will be subtracted from the total amount of the refund.
Please note that the above information relates to conference registration only. Refunds for accommodations, conference dinner, etc. will be announced and handled separately.

Other currencies

All prices are in Japanese Yen. The currency converter below is for quick reference only. The rates and prices in other currencies displayed are not endorsed by the conference organizers. Your registration will be billed in Yen according to your credit card company’s procedures.

Japanese Visas

If you require a visa to visit Japan, please start the application process in the nearest Japanese Embassy early as it may take some time. If you need any official proof (invitation letter) that you’ll attend the conference, please contact us.

Ready to register?

Clicking the button below will open the conference registration system in a new window.
If you submitted an abstract to the conference, please use the same username and password you chose before.
Important note to qq.com e-mail users: the qq.com mail servers systematically reject e-mails sent from the conference organizers. Please supply an alternative e-mail address with another e-mail service.

Once you are logged in, please click the red “New/Additional Application” button to register.

Nagoya University will be closed 11-15 August. The registration system will continue to work, but please acknowledge that we won’t be able to reply to your queries until the 16th.
Registration


Contact the conference organizers if you have any questions.