Presentation & poster guidelines

General guidelines

  • English is the predominant language of the international conference.  If you cannot communicate verbally in English very well, try to communicate as much as you can with the text in your slides or your poster.
  • You do not need to bring a full paper, just your poster or slides.  You are welcome to bring contact information to hand out to attendees that may want to know more about your work.
  • A conference book of abstracts will be compiled and handed out to attendees.

Presentation guidelines

  • Each presentation slot will be 20 minutes: 15 for presentation, and 5 for discussion / questions and answers. Please plan your presentation accordingly.
  • A session chair will be present at each oral session to monitor time and keep the speakers on schedule.
  • Technical staff will be on hand if there are any issues with your presentation or the computer in your session room.
  • You do not have to bring your own computer. Please bring your presentation file on a USB drive. Don’t rely on a cloud service (Dropbox etc.) since an internet connection cannot be guaranteed.
  • If you prefer using your own computer, please notify the technical staff in advance.
  • Please arrive to your session’s room at least 10 minutes before the session starts, to copy your files to the room’s computer or to set up your own.

Poster guidelines

  • There will be two poster sessions (S1: Wednesday 15:00 – 16:20, S2: Thursday 15:00 – 16:30). Please check the program to confirm in which session you are presenting.
  • Please hang your poster in advance of the session, and remove it at the end of the day.
  • Aspect ratio: portrait (vertical). Materials will be available for mounting. 
  • Recommended poster size: A0.
  • Please print your poster beforehand. There are no printing services on-site. The nearest print shop is a subway ride away, and provide service in Japanese only.
  • To get the most from your presentation, you should plan on staying with your poster most of the time. You will have the opportunity to talk to conference attendees about your work and meet people interested in similar topics.